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Project Implementation and Results
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2. PROJECT IMPLEMENTATION AND RESULTS
To achieve the Project goal, that is, to organize the Council session, the Project team examined a number of alternatives and assessed several different venues. In so doing particular attention was given to the quality of board and accommodation provided at each site and the availability of necessary conference facilities (comfortable conference hall). As a result, the Alesia recreation center (located in the Minsk Region, Molodechenskiy Rayon, near the settlement of Olekhnovichi) proved to be the best choice due to its optimal price-quality combination. Hence, the Project proposal and budget were prepared with regard for this particular session venue.
The Project team contracted the ODO Beltur tourist company to provide logistical support for the session. This company is known for its expertise and good quality of service and has been repeatedly hired in the past under the Program in such situations. Under the contract, the company was to lease the Alesia recreation center, provide the delegates with board and accommodation on the site and supply them with printed materials and stationery.
The session agenda reflects the agreement reached between the Council Organizing Committee and the PMU at a meeting held in Kiev on November 3-4, 2003 and is presented in Appendix I.
The session materials were synthesized in accordance with the agenda and presented in the form of a brochure. In all, 70 copies of the brochure were printed to meet the projected number of the participants.
The list of the session invitees is contained in Appendix II.
The Project team in collaboration with the UN representative office (Republic of Belarus) conducted a public information campaign to inform the general public about the session, its goals and objectives as well as the purpose and mission of the Council. The Belarus mass media was notified of the forthcoming session by means of weekly announcements - Week Ahead - about events sponsored by the UN organizations operating in Belarus on a weekly basis. The session was also attended by journalists of the Sovetskaya Belorussiya newspaper, Belarus radio and ITAR TASS and BelTA news agencies.
As part of the information campaign, the participants were provided with badges, briefcase stickers, pens and medals (trinkets) with the inscribed Program logotype as well as other session attributes.
To inform the Dnipro Basin Council members from Russia and Ukraine about nature conservation activities carried out by Belarus in the Dnipro Basin, an analysis of relevant publications was made resulting in the compilation of a list of top-priority informational materials which most closely correspond to the Dnipro Basin Environment Program goals and objectives. These include:
1. Water protection territories of the Republic of Belarus. / Edited by M.Yu.Kalinin – 2003. – 64 p. (Minsk: Central Scientific Research Institute for the Integrated Use of Water Resources, Pollution Prevention and Control Thematic Center)
2. Central Scientific Research Institute for the Integrated Use of Water Resources (promotional booklet)
3. Water resources of the Republic of Belarus, their management and conservation (promotional booklet)
4. Environmental rehabilitation of the Dnipro Basin (informational compact-disc, Briansk Region Nongovernmental Organization Erika)
These and other supplementary materials were packed into the participants’ briefcases and provided the substantive basis for productive work during the two days of the session.
At the beginning of the session, all the participants were provided with informational and accompanying materials packed into briefcases.
The participants were promptly provided with all the information they needed through computer-assisted presentations, prompt on-site duplication of session materials, record-keeping and dissemination of all Council decisions.
The session resulted in the adoption of the Resolution of the 2nd session of the International Dnipro Basin Council (see Appendix III) and the Indicative Work Schedule of the Council for 2004 (see Appendix IV).
Furthermore, the Project produced a poster layout sheet devoted to the 2nd session of the International Dnipro Basin Council (1m x 70 cm). In all, 1500 colored offset copies of the poster were printed.
